In case of a short, informal report of setting up a private meeting among friends working in the same workplace, there has to be meeting time and date fixed initially. Such a report will have to be filled with the purpose of the meeting in brief. This is because the recipients of the report will have to be provided with fair insights about the purpose and the reason for the initiation and conduction or organization of the meeting. Apart from the purpose, such a report will generally consist of the options of food items to be brought by the colleagues for enjoying during the meeting.